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The following documents include our most commonly requested documents related to outgoing subcontracts:

when the University of Arizona is providing funding to another organization.

 

Document Name
Document Description
Download

Outgoing Subcontract Template

This template is used for our most common type of subcontract: the prime agreement is a federal grant and the subcontractor is a non-profit institution (i.e. a university). If your subcontract is from a non-federal agreement or is going to a for-profit institution, please let us know and we will provide the appropriate template

Microsoft Word

Subcontract Process

This step-by-step guide will give you the basics steps in setting up your own subcontract

Microsoft Word

10 Most Common Subcontract Mistakes

Mistakes that we tend to see when setting up new subcontracts and creating modifications

Microsoft Word

Sole Source Justification Form

Must be filled out by the principal investigator on all new subcontracts.

Microsoft Word

Subcontract Monitoring Responsibilities

Specifies the requirements of subrecipient monitoring: required to be signed by the business manager and PI for all new subcontracts

Microsoft Word

Risk Matrix A table showing how this office determines the risk level of any specific subcontracts. Microsoft Word
Modification Template This template is used to modify any existing outgoing subcontract. It can be altered in order to fit the needs of the specific modificaiton Microsoft Word
Process Flow Chart This flow chart shows the preferred process for setting up a new subcontract Microsoft Power Point

 

Useful links:

UA Conflict of Interest Policy

 

Purchasing and Contracting Services (PACS) Conflict of Interest Policy